Add input fields to triggers and actions

The Input Designer works similarly to other form builder tools, building a form that lives inside the Platform UI. Add fields to your form for each bit of data your app needs from users. Use the same name for items as used in your app’s UI. Configure each field’s settings, then reorder them to match the logical order users would add or view data in your app.

Actions require an input form, as they always need a way for users to send data to your app’s API to find, update, or create a new object. An input form is optional for triggers.

In this guide we will cover:

• Add an input field to a trigger or action
• Set field options
• Reorder input fields
• Remove input fields

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Add an input field to a trigger or action

1. Log into the Platform UI.
2. Select your integration.
3. In the Build section in the left sidebar, click on your trigger or action.
4. Click the Input Designer tab.
5. For triggers, click Add User Input Field. For actions, click Add and select Input Field.
6. In the Form editor, add in details about your input field:

• Key: A unique identifier for the field, without spaces, ideally with the same key as your API, such as first_name.
• Label: A user friendly name for the field, such as First Name.
• Help Text: (optional) A 20 character or longer description that appears under the field label, with Markdown formatting. Do not include redundant help text in input fields that repeats the name of the field. Use field help text to tell users what to do, for example “Choose the directory to watch for new files”. Always use active voice.
• Type: From the dropdown menu, select type of data you want user’s to enter. Learn more in field definitions and types:
  • String
  • Text
  • Integer
  • Number
  • Boolean
  • DateTime
  • Password
  • Dictionary
• Default Text: (optional) Value to include in the field if the user leaves it blank; only include if this value would work for API requests made to every user’s account.
• Options (optional):
  • Select the Required checkbox to make it mandatory for users to add data into this input field.
  • Select Allows Multiples checkbox if you want users to add multiple enteries into the same input field.
  • Select Alters Dynamic Fields to have Zapier automatically recompute any dynamic fields any time this field is changed.
  • Select Dropdown 7. Once you’ve finished adding details for your input field, click Save.

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Setting field options

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Required

An email app like MailChimp requires an email address to add a new email subscription, and a calendar app like Google Calendar requires an event title, date, and time to add new events.

Check the Required option on those fields if your trigger or action step requires any data to make the API request. Zapier will show a red (required) label beside the field name in the Zap editor, and will not let users complete the Zap step without adding data to that field.

Include a description on required fields to let users know exactly what type of data they should add to this field. Never mark fields as required if the integration could work without them.

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Allows multiples

If users could add multiple entries in the same field, check the Allows Multiples option.

That will add another entry row to allow the user to input another entry for that field. An array containing a comma separated list of entries is sent in the API request. Never ask users to type in a comma separated list, rather use this functionality.

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Alters dynamic fields

For each dynamic field in your integration, Zapier runs code to decide whether to show a field or what to show in a field.

Check the Alters Dynamic Fields option, to have Zapier automatically recompute any dynamic fields in your Zapier integration anytime this field is changed. Do not check the Alters Dynamic Fields option unless the field is needed for your integrations’ dynamic fields.

Only dropdowns support Alters Dynamic Fields.

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Dropdown

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Static Dropdown

To offer users pre-set options to choose from in a field, set your field type as String, then check the Dropdown option.

You’ll see the default Static selected, or Dynamic. To add a Static menu of choices, type the options in a comma separated list, with quotes around each item and square brackets around the set, such as:

["one", "two","three"]

Enter the fields as used in your API, as Zapier will pass the exact value users select to your app. Zapier will capitalize each item in your dropdown menu in the Zap Editor, and will add spaces instead of any underscores, so an option like first_name would show in the menu as First Name to users.

Static Dropdown with Key Value Pairs

If your API requires different values for the field than the text you want to show to users inside the dropdown menu in Zapier, make a key value pair that includes the value to send to your API, the sample value to show users (should be the same as the value), and a user-friendly label.

To do that, add each menu item inside an object (curly brackets); with the sample, value, and label comma separated. List the item first and the value second, both wrapped in quotes. Separate each menu item with commas, and wrap the whole set in an array (square brackets).

For example, if your API expects a value of 1 or 2, but 1 actually means pork and 2 actually means fish to a user, you could use the following code to add the dropdown menu pictured:

[
  {
    "sample": "1",
    "value": "1",
    "label": "Pork"
  },
  {
    "sample": "2",
    "value": "2",
    "label": "Fish"
  }
]

Alternatively, you can also use the syntax of value:label, which shows to users as follows:

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Dynamic Dropdown

If users need to select data from their account in your app — such as a project, folder, team member, or other user-specific detail with a corresponding ID — then you would use a dynamic dropdown. For dynamic dropdowns, Zapier first fetches data from your API and then displays it in a menu. Never make users type in an ID number, rather use this functionality or add a search action to find the ID number automatically.

The best way to make a dynamic dropdown is to use a dedicated trigger to fetch the values for the menu.

1. Build a trigger to fetch dynamic dropdown data

Create a new trigger, with a key, name, and noun. This trigger is usually configured to not be seen by users but you may wish to include a description for your internal team’s awareness. In the Visibility in Editor field, select Hidden to hide this trigger from your app’s trigger list in Zapier.

You can also use an existing, visible trigger to power a dynamic dropdown if applicable.

Skip the Input Designer tab, as the dynamic dropdown cannot require any user input.

Select the API Configuration tab, and add the API call where Zapier can fetch the data from your API. For standard Zapier triggers, you would use an API call that fetches new or updated items. For dynamic dropdowns, instead use an API call that pulls in a list of the items that the user can select from.

API calls will usually require additional configuration to pull in data in the order that makes most sense in your menu. You may want to sort options in the order they were added or updated, or want to have the API fetch more items at once than the default. Set these parameters from the Show Options menu.

If your API supports pagination, you can allow users to load additional data in the menu by checking the Support Paging box. The first API call might pull in 20 items; if the user requests additional items, Zapier would call the API again and request the second page for the next 20 items. per_page and limit are common parameters to indicate how many items to pull (controlling the page size). Confirm which parameter to use from your API’s documentation.

Customize the pagination using Code Mode. Learn more about how to use pagination in triggers.

Zapier shows the data in the dropdown menu in the order your API sends it to Zapier. If your API sends the data in alphabetical order, or numerical order, it will show as such in your drop-down menu. If your API call supports sorting, include the sorting parameter in your API call that would return data in the order you want it to show in your drop-down.

Define the fields from this hidden trigger that you need to use in the dynamic dropdown input field. To do so, test your trigger and identify the output fields needed, adding them to the Output Fields list at the end of your settings page. Include at least a field with the data that Zapier needs to send to your API in the action (for example id), along with a field that includes a user-friendly name for the data in that field.

2. Add an input field with dynamic fields

To use the data from the hidden trigger you’ve configured, add a new input field to the trigger/action you’re working on, and set the label, key, and other details as normal. Check the Dropdown box and select the Dynamic toggle. Choose the hidden trigger you’ve configured for this menu in the Dropdown Source option.

Select the field with the data your API needs for this action in the Field Name menu, and the field with a human-friendly name for the data in the Field Label menu. The preview will indicate the presence of the field, but you will need to use your trigger/action in a Zap to test the menu and pull in real data.

When this trigger/action is selected in a Zap, the user will see a dropdown as Zapier polls your API for the data from that hidden trigger, parse the entries and extract the fields you specified, showing them in a user-friendly dropdown menu. The human-friendly name will be in larger, darker text, and the value to be sent to the API in smaller, lighter text.

It is important to provide the API value (example id) for users to know what type of data the field expects. Users can also choose to enter a custom value and map data from other Zap steps into this field. Being able to see what type of value to map is extremely helpful.

3. Add search to a dynamic field (optional)

Dynamic Dropdown menus can optionally include an additional Add a Search Step button beside the dropdown menu. This lets users dynamically select the correct item from a dynamic field based on input from previous Zap steps.

You’ll need to add a Search Action to find the items used in this dropdown menu. Then check the Add a search to this field option under the dynamic dropdown you’ve built, choose that action, and enter the ID of the field from that trigger that Zapier needs to pass with this API call (which should include the same data as the Field Name you selected before for the dynamic menu).

When users click or add a search step in their Zap, Zapier will add a new search step before this action step.

This allows the user to enter the details to search for the item they need, and Zapier will automatically map the correct output value from that search to this dynamic dropdown field as a custom value.

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Reorder input fields

Reordering input fields in triggers or actions can help improve readability and usability.

List the most important, required fields first, with less important, optional fields near the bottom. Have related fields (such as first and last name) near each other. Ordering fields in Zapier similar to the order of fields in any input forms in your app will increase ease of use.

In your trigger or action settings:

1. Click the Input Designer tab.
2. In the Sort column, click the up

or down

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Remove input fields

Make sure to delete only unnecessary fields, as a previous version of the input form cannot be restored. You cannot remove input fields from public integrations; you must create a new version of your integration before changing input fields and consider the impacts of the change.

In your trigger or action settings:

1. Click the Input Designer tab.
2. Click the gear icon
   
   beside the input field you want to delete.
3. Click Delete.
4. Click Confirm to remove the input field from your integration.
5. A pop-up message will appear to confirm your changes have been saved.

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